Owning a personal trainer diary can help to ensure that organisation levels remain high in your business.

With that in mind, OriGym has created a list of the best diary and log book options available, designed to track progress, set goals, and motivate clients who are struggling.

Being well-organised is a key step in taking your business to the next level, but with a Level 4 personal training course from OriGym, you’ll develop a crucial business acumen, as well as a lucrative specialism. Download our course prospectus to learn more.

The 13 Best Personal Training Log Books & Diaries

As we touched on in the introduction, there are two different types of personal trainer diaries that you can buy:

  • A Client Log Book -Designed to keep track of information relating to your client and their progress.
  • Personal Trainer Appointment Diary – Aims to optimise your organisation with efficient scheduling and to-do lists

This definitive ranking will cover both examples designs, highlighting features that will be of interest to busy PTs.

The 8 Best Personal Trainer Client Log Books

#1 – Cossac Fitness Journal & Workout Planner

Price: £41.74

#1 - Cossac Fitness personal trainer client log book

As a successful PT with multiple clients, it’s easy to lose track of progress and specific goals. Going over this information at the beginning of every session can be tedious, and could potentially make you look unprofessional. 

That’s where Cossac’s Fitness Journal comes into play. With this personal trainer client log book you can keep track of all relevant information, including:

  • Plan a client’s training session & programme
  • The number of sets and reps they can perform
  • How much weight they’ve lost throughout the month
  • The date of their next session

To gain some insight into what this multi-functional personal trainer client log book looks like on the inside, check out this screenshot. 

Here you can clearly see how PTs can use this diary to track a client’s workout programme and progress.

#1 Cossac personal trainer workout log

In addition to the numerical indicators of how a client is performing, personal trainers can also use the Cossac Fitness Journal to personal log notes.

You could use this to highlight whether clients became highly motivated or energetic during specific points of the workout.

With all this information in one place, you can use it as physical evidence to motivate clients who may be struggling. Simply show them their stats and notes from their first session and remind them how far they’ve come.

Amazon users seem to find this personal training workout log to be highly beneficial, too, with a 4.7 star rating from over 3000 reviews.

#2 – York Stationery Gym Diary & Log Book

Price: £8.99

#2 York Stationary personal training log book

York Stationery’s Gym Diary & Log Book is both highly functional and aesthetically appealing. Available in both blue and pink, this personal training exercise log will allow you to track everything including:

  • A detailed 4 week workout plan
  • Relevant information relating to a client’s performance e.g. number of reps
  • Notes on a client’s favourite exercise

From this it’s easy to see why this personal trainer client log book is so popular, as you can track a significant amount of a client’s information, which can in turn influence future sessions:

#2 York Stationary personal trainer client log book

For example, when tracking a client’s performance in the York Stationery Gym Diary, you’ll be able to notice if they’re struggling with specific aspects, so you can make appropriate adjustments to their training sessions.

When it comes to practicality, this personal training log book is guaranteed to last thanks to the protective cardboard covers. This will protect the paper contents from the likes of falls and water damage.

But the benefits don’t stop there as York Stationery even offers you the chance to upgrade the size of this personal trainer client workout log. For the exact same price you can upgrade to 150 logs, rather than the standard 100.

#3 – Rockridge Press 12 Week Fitness Journal

Price: £8.67

#3 Rockridge Press personal trainer log book

If you’re looking for a custom-built personal trainer diary, Rockridge Press’ 12 Week Fitness Journal may be exactly what you’re looking for.

Like other examples on our list, this personal training workout log allows you to fulfil many PT roles and responsibilities all in one place. This includes:

  • Keeping track of bespoke targets
  • Creating diet plans
  • Noting the clients performance during any given session

For just £8.67 you can purchase Rockridge Press’ 12 week personal training workout log that helps to streamline your role as a PT. 

This makes the product the perfect option for those of you who are on a budget, but still want a quality diary that will last long periods of time.

#3 Rockridge Press personal training diary

Naturally, when purchasing a personal training log book you want the reassurance that you’re receiving a quality product, and Amazon’s review section praises this journal, with an average review 4.3 stars.

In fact, many Amazon users claim that this log book helps ensure that targets are hit in a fast and effective manner, acting as a source of inspiration.

One thing to keep in mind before purchasing this personal training workout diary is that it’s unique to one individual client. This means that you may need to buy in bulk, but thankfully due to its low price this option will still be budget friendly.

#4 – Workout Log Gym Diary

Price: £7.99

#4 Workout Log Book Personal Trainer Diary

The Workout Log Gym Diary is another great product for keeping track of your client’s progress and goals.

To be exact, this personal training and workout diary allows you to record over 100 different sessions. This can help you keep track of clients progress over a significant period of time, acting as an excellent source of inspiration that highlights progress.

Each page offers over 11 different sections that allow you to record the workout session in precise detail. Many consumers state that this is why the Workout Log Gym Diary is one of the best options for clients who like a varied workout.

#4 Workout Log Book Personal Training log book for clients

With sturdy wire bound rings this design is ‘made to last’, with the manufacturers boasting that it will survive any gym bag or hard floor.

The design of the log book also features A5 recycled paper, making it the ideal option for those of who are looking for a more ecologically friendly alternative.

With 4 different colours to choose from this Workout Log Gym Diary allows you to add a sense of personality to your clients record. For this reason, it may be worth bulk buying these designs and asking clients which colour they would prefer.

#5 – Runz Workout Log Book

Price: £11.99

#5 Runz personal training exercise log

The Runz Workout Log Book is designed for planning optimal sessions that focus on specific details. In this PT log book, you’ll find:

  • Personalised progress tracker
  • Workout programme planner
  • Client biographies

Creating biographies for your clients allows you to track their exact progress from the very beginning of their training. Think of these pages as a ‘before and after’ analysis, in which you can monitor how specific body parts have altered over the course of time.

You can even incorporate a progress photo, a feature which is sure to inspire your clients to show them just how far they’ve come.

#5 Runz personal trainer client workout log

During a client’s workout itself you will be able to keep track of a plethora of exercises, detailing information such as reps and the intensity of your cardio.

Runz Workout Log Book has been described by consumers as a ‘worthwhile’ investment, especially if your clients are focused on weight training or bodybuilding.

So, if you’d like to see what all the hype is about, be sure to purchase a copy for your clients today.

#6 – Prep and Rep Gym Workout Log Book

Price: £7.99

#6 Prep and Rep Personal Trainer Log Book for Clients

As evident from the points made within the previous examples, a personal training and workout diary should act as a source of inspiration for your clients. That’s exactly what the Prep and Rep Gym Workout Log Book offers within their detailed pages. 

With this purchase you will be able to track a multitude of information regarding your clients session, including:

  • 11 varied exercises – Including the number of reps
  • 3 different forms of cardio – Including the duration of each and number of calories burnt
  • Any personal notes you may wish to include

There’s also sections for you to populate your clients’ other key information such as their body weight and heart rate. All of which can act as documentation of their progress.

#6 Prep and Rep personal training client log book

This personal trainer logbook comes in A3 size, so it’s still light and small enough to have on the go in your gym bag.

Reviewers seem to compliment the size of this personal training diary, stating that it helps them record a detailed amount of information.

With 114 available pages, it’s easy to see why the Prep and Rep personal trainer client workout log book is so popular. The purchase will provide you with a great resource for your money, allowing you to keep track of information with ease.

#7 – Gym Logger Workout Diary 


#8 Gym Logger personal trainer diary

When shopping for a personal trainer diary, it’s natural to want a product that’s simple and reliable. With Gym Logger’s product, you’ll have everything you need, compacted into a perfectly sizable 120 pages. 

One unique aspect of this design is that this personal training log features a goal setting section. This can be used to show a client just how they’ve come throughout the course of sessions, as their goals will significantly progress.

Speaking of which, the notes section within Gym Logger’s personal training diary will allow you to create a detailed analysis of your clients performance. You can later use this information to create a personal training progress report.

#8 Gym Logger personal training log book for clients

The design of the diary features a hardback covering to protect its contents from damage, and the paper itself is coated, which will protect your writing from spills and stains.

With the purchase of Gym Logger’s personal trainer workout log you can keep track of your clients progress, in order to ensure that they’re performing at optimum levels.

#8 – SimplifyMySocials Personal Trainer Client Fitness Forms 

Price: £10.79

#7 Canva Personal trainer workout log

Our final example of the best personal trainer log book for clients comes from SimplifyMySocials, which is arguably the most detailed entry within this section of the list. 

The best part is that this is a one time purchase that can be electronically downloaded to your computer. This means that you won’t have to worry about constantly buying new personal training diaries for every client.

With this in mind, here are some of the personal training exercise logs that you can download for your clients with this purchase:

  • SMART Goal Assignment sheets
  • Progress charts
  • Assessment forms
  • Dietary plans

#7 Canva personal trainer diary

With this downloadable personal training client log book you can essentially print off the pages that are only relevant to a specific client. This will help to create a bespoke experience, tailored to their specific needs.

Etsy users have raved about SimplifyMySocial’s product, rating it a perfect 5/5 stars on the site. In particular, reviewers seem to appreciate the level of detail that has gone into the creation process.


Those who are interested in the best personal trainer diary options may also find these other OriGym articles to be insightful:

The 5 Best Personal Trainer Appointment Diaries

#9 – Sports Planner Diary

Price: £20.00

#9 Sports Coach Planner personal trainer appointment diary

When you’re working with multiple clients it can be easy to become overwhelmed when keeping track of your timetable.

Having a personal trainer appointment diary allows you to plan ahead, and prepare for future sessions.

For example, let’s say a client purchases one of your PT pricing packages, meaning you train them twice a week for a total of 3 months. With the Sports Planner Diary, you’ll be able to schedule them all effectively.

This will ensure that you never double book yourself, and that you’ve always got time to prepare for the next session.

An example for how this timetable is laid out can be seen below:

#9 Sports Coach Planner personal trainer diary

But this product isn’t just a personal trainer appointment diary, and can fulfil a multitude of other functions too.

For example, you can also use this as a personal trainer diary and make notes regarding your feelings about specific points of your client’s training.

This could be used to note your general thoughts and feelings, or even ideas that you wish to incorporate into your client’s bespoke programmes.

At £20, this product may seem somewhat pricier in comparison to others on this list, but keep in mind that this is your personal diary. This means that unlike the other examples we have provided, you won’t need to purchase multiple copies for individual clients.

#10 –  FHC Appointment Book

Price: £8.99

#10 FHC personal trainer appointment diary

A personal trainer appointment diary should cover an extended amount of time to ensure optimum levels of organisation. This can be achieved with FHC’s appointment book, which extends across the entire year. 

But the benefits don’t stop there, as on top of the year round timetable planner, the FHC personal trainer dairy also comes with 150 additional pages. 

This will allow you to keep track of a client’s personal information, ensuring that each of your check ins and workout sessions are as relevant as possible. 

This personal training diary can also be used to store clients’ contact information, including their:

  • Name
  • Email
  • Phone Number

#10 FHC Personal Trainer Diary

This page can be used to contact your existing clients, whilst also offering you a location to jot down your new personal trainer leads.

In this instance, if a potential client ever approaches you on the gym floor interested in training, you will have somewhere to note down their information.

For just £8.99 you can organise your entire year, so be sure to take advantage of this budget-friendly personal trainer appointment diary.


Want more personal trainer resources? Why don’t you give these ago?

#11 – Jotty Studios Personalised Appointment Diary 

Price: £17.95

#11 Jotty personal trainer diary

When shopping for a personal trainer diary, some PTs may want to prioritise an element of customisation, which Jotty Studios provides with their chic appointment diary.

But the customisation options don’t end there, as you can also change the colour of the ring binders and covers too.

This allows you to tailor the appointment diary to your aesthetic preferences, and you could even choose to match it with your business’ signature colours.

When it comes to the pages’ design, Jotty Studios has taken a more traditional approach to an appointment diary. From the example below you can see how each day of the year is given its own page, which is then further divided into different hours:

#11 Jotty personal trainer appointment diary

A notes section is also available within Jotty’s personal training appointment calendar. This could be used for a variety of purposes, such as making a log of important information obtained from your initial PT consultations.

The information recorded in this personal training diary will ensure that you stay organised for the entire year.

#12 – Papier’s Daily Planner 

Price: £25.00

#12 Papier personal training diary

Whilst not strictly a personal training diary, Papier has rightfully earned a reputation as one of the best daily planners money can buy.

With over 8 unique colours to choose from, you can use the Daily Planner to:

  • Plan a weekly schedule
  • Write personal and professional notes
  • Set your top 3 priorities of the week
  • Create to-do lists for the week
  • Prioritise specific tasks

From these features, it’s clearly evident that Papier has created a personal trainer appointment diary that places organisation as a priority.

The amount of detail included in just one page alone is superb, with key features that include:

#12 Papier personal training log book

There is even a section dedicated to creating a meal plan and shopping list for yourself, an aspect which will help place more of an emphasis on nutrition and healthy habit tracking.

Consumers rave about the product too, with the Daily Planner receiving a perfect 5 star rating on the company website. Customers particularly liked the page’s organised design as a particular high point.

#13 – Earning Power 18 Month Planner (2023-2024)

Price: £12.99

#13 personal trainer diary 2023

Earning Power’s design is yet another example of a traditional planner that can be used by personal trainers to complete their many roles and responsibilities.

As the name suggests, this personal trainer diary will span a total of 18 months, taking you from January 2023 – June 2024. This means that you can purchase a product that is almost double the size of traditional planners, all for a fraction of the price. 

Buyers who intend on using this product as a personal trainer appointment diary will be able to make use of functions such as:

  • The Monthly Overview – Allows you to log important dates
  • Daily Planners – With space to plan multiple activities
  • Index stickers – To flag important pages for ease

#13 18 Month personal training exercise log

This particular personal training log is designed with premium faux leather, and comes with an elasticated band to keep the diary securely closed.

Available in both A4 and A5 design, these logs can be easily transported for mobile personal trainers on the go, so be sure to pick up yours today.

Before You Go!

From this list, you can now make an informed purchase of a personal trainer diary that’s designed to suit everything you need for both you and your clients.

These improvements to your business can also be achieved through the completion of a Level 4 personal training qualification. Said training will allow you to develop a specialism that translates into much wider opportunities for your business.

Download OriGym’s FREE course prospectus to explore all the courses we offer.

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About the Author: Lucy Jones

Lucy Chapman OriGym Testimonial
With a combined English Literature & Spanish degree, Lucy is both a fitness and culture enthusiast. With previous experience spanning higher education, recruitment and publishing industries, Lucy has a passion for both excellent customer service and attention to detail. As well as a keen runner and swimmer, her favourite form of exercise is dancing and a stint of travelling a few years ago allowed her to indulge in an authentic tango class from Argentina's resident experts! 

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